Editorial Coordinator, BMJ Open

Job Locations UK-London
Job ID
Location : Location
£36,216 - £40,240
Post End Date


Position: Editorial Coordinator, BMJ Open

Contract:12 month fixed term contract

Salary:  £36,216 per annum 

Start date: ASAP


BMJ Open is seeking an Editorial Coordinator to join their in-house editorial team. The role will involve managing the processes in the peer review workflow, freeing editors to handle papers and provide a better turnaround time and author experience are essential and to coordinate editorial and freelancer tasks on BMJ Open. 


  • Coordinating and prioritising tasks for freelancers and agencies
  • Collating, managing, and sending queries to the Associate Editors
  • Reviewing and moderating eLetters/sending for decision by editors as necessary
  • Completing in-system editorial changes on behalf of authors. 
  • Making personal contact with overdue reviewers/authors where system-generated emails have not been responded to. 
  • Resolving objections to or answering queries about the open peer review policy; ensuring the policy is met by all reviewers. 
  • Judging and, if necessary, modifying older versions of manuscripts to ensure they don’t contain sensitive data prior to online posting as part of the prepublication peer review history 
  • Responding to presubmission queries and queries about editorial policies, e.g. trial registration, open peer review 
  • Tracking priority papers (e.g. COVID-19 papers) and sending to the editors for expedited triage
  • Managing and overseeing submitted content, ensuring the tasks are distributed according to resources
  • Screening iThenticate reports (online text-matching tool) which report potentially unethical levels of overlap (plagiarism) and determining appropriate action according to COPE guidelines 
  • Working with transfer editor o help coordinate transfers. 
  • Liaising with authors of transferred articles to ensure necessary revisions have been made for editorial assessment and actioning the next step in peer review
  • Assisting the Editor-in-Chief on ongoing papers with ethical issues, etc. For example, finding institutional email addresses, following up with institutions, authors, etc.
  • Help managing  recruitment (e.g. dealing with freelancer applicants, assisting with contracts) 
  • Leading social media engagement 
  • Running journal reports- running and creating editorial reports to monitor overall editorial performance and specific aspects (e.g. relating to backlogged papers, editor by editor performance comparisons)


  • Proven experience of working in the editorial office of a peer-reviewed journal or journal publisher, with a strong understanding of the peer review process, and the stages a manuscript goes through to be published. Will need to be numerate and spreadsheet-proficient, knowledgeable of formulae and advanced functions in Excel or Google Sheets. 
  • Capable of learning the role with minimal training. 
  • Experience of supervising paid (freelance) and voluntary (peer reviewer) stakeholders.
  • Experience of working with a peer-review management system (eg. ScholarOne (ideally), Editorial Manager)

Why should you apply?

BMJ is a global healthcare knowledge provider with a vision for a healthier world. We share knowledge and expertise to improve healthcare outcomes. 


You may know us as the publisher of one of the world’s most cited general medical journals, The BMJ. We also publish over 70 specialty journals, many of which are the most influential titles in their field. 


We also offer digital professional development courses and clinical decision support tools to help medical institutions and clinicians tackle today’s most critical healthcare challenges.


Evidence underpins everything we do – it’s what makes us one of the world’s most trusted knowledge providers. And the figures speak for themselves: more than 50 million users from over 150 countries access our websites every year.


BMJ is a wholly-owned subsidiary of the British Medical Association (BMA), with nearly 500 employees worldwide. Our head office is located within the Grade II listed BMA House in Euston, London, with more offices in China, India, North America. 


As a values-driven company, we have pride in our people and take equal opportunities very seriously. We welcome individuality and all qualified applications from a diverse range of candidates. 


Those who come to work with us are assured of a rewarding career in an increasingly global company. In return, we offer a great place to work with a wide range of benefits, including: 


  • 25 days holiday entitlement plus bank holidays, a BMA Day and the opportunity to gain more holiday entitlement through long service 
  • Additional days’ leave for moving house, volunteering or getting married 
  • Onsite gym, fitness classes and subsidised canteen and cafeteria
  • Double matching employer pension contribution, up to 12%
  • Multiple discounts through MyReward employee benefits platform. 
  • Season ticket loan, gym membership and cycle to work scheme 
  • Seven times salary life assurance cover
  • Regular social events, diversity and inclusion groups, and charity fundraising initiatives to get involved in



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