Event and Exhibition Coordinator

Job Locations UK-London
Job ID
£25,000 pro rata
Post End Date


4 month fixed term contract


The BMJ Events team are seeking an Event and Exhibition Coordinator on a 4 month fixed term contract. This position will lead on post sales management of all exhibitors and sponsors for the International Forum on Quality and Safety in Healthcare, Leaders in Healthcare, BMJ Careers Fair and BMJ Awards, ensuring all after sales activities are run as efficiently as possible. You will work closely with members of the BMJ Events team, Consumer Marketing and BMJ Sales team.



  • Main point of contact for all exhibition and sponsor post sale communication
  • Create project plans for exhibition and supplier deadlines leading up to the event
  • Lead on drawing up floor plans and managing venue logistics for the exhibition
  • Coordinate exhibition booth stand orders with suppliers and clients
  • Coordinate all website, event material and on-site sponsor and exhibitor branding
  • Liaise with sponsors around awards judging days and shortlist teams in their category
  • Liaise with sponsors on details for BMJ Awards night logistics
  • Produce exhibition and sponsor feedback forms and collate responses to report back to Senior Event Lead
  • Support on other BMJ Events where required including, delegate registration and abstract management



  • Experience in a customer service role, preferably within the events and conference industry
  • Educated to A level standard - degree is desirable.
  • Excellent IT skills and events database knowledge
  • The role holder must know how to search for, find and organise relevant information through appropriate channels, for example Excel databases, Google documents and Eventsforce system  
  • Excellent organisational and communication skills
  • The ability to plan ahead, work to multiple deadlines and keep others to schedule.


BMJ takes pride in its people and is committed to being an equal opportunities employer. We value individuality and therefore welcome all qualified applications from a diverse range of candidates.


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